Hello UVM Student Employee Supervisors!
The below documents and templates are to assist you with creating and managing a gainful student employment experience for those that you support and/or supervise.
The Top Five! Student Employment Office (802) 656-5705
Supervisor Guide to Hiring Student Employees- this includes JobX, HRS (I-9) information and Payroll-PeopleSoft requirements!
Approved Pay Levels 2026
Student Employment Key Dates
JobX - Posting Jobs and Hiring - plus customizing applications, choosing the correct job status and contacting applicants
JobX - Helpful Information and Tools - how to check if a student has a work study award, how to use the hire archive, JobX reports
Student Employment Office (802) 656-5705
Requesting a JobX Account
Elements for Creating an Effective Job Listing
Reviewing Student Employee Applications and Submitting a Hire Request
Hiring for an Un-listed Job / Hiring a Student that did not Apply Online
How to Hire an International Student
Summer Jobs and Hiring
Supervisor Terms and Conditions Agreement
Supervisor Terms and Conditions Violation Policy
Provost's Memo on Student Employee Compensation Guidelines and Hourly Rates
Read the SEO's most recent Newsletter - SEO July 2026 Newsletter
Federal Work Study
Understanding and Accepting Federal Work Study - Student Information
UVM Federal Work Study Handbook
FWS Facts & Award Scheduling Calendar
FWS Award Balance Management Tracking Spreadsheet (FY27)
Running the PeopleSoft Work Study Award Report
Federal Work Study Hires Allowed by Department
Checking if a student has a Work Study award? This is in our JobX - Helpful Information and Tools
Human Resource Services Department (802) 656-3150
Acceptable Identification for I-9 Completion
Supervisor I-9 Report Mini Manual
Payroll Department (802) 656-6600
Payroll Schedule-Deadlines for Time Entry/ Approval and Dates of Pay - view the Bi-Weekly column for student employee payroll dates.
PeopleSoft Duo Security & Direct Deposit Instructions
PeopleSoft Time Entry Instructions
PeopleSoft Time Approval Instructions
Time Conversion Table
e Temp Form How to Guide (e Temp change requests should be used for changes including data changes (combo
code, expected end date, & supervisor), pay rate change, and terminations)
e Temp Form Access
Out of State Employment? See the bottom section of the Supervisor Guide to Hiring Student Employees
Miscellaneous Resources
Running Reports in JobX, example; UVM Hire Details
On-Board and Professionally Develop your Student Employees
Student Employee Performance Review
Progressive Discipline and Termination Guidelines
Performance Incident Form
Student Employee Handbook
Student Employment Student Agreement
Additional Employment Resources for Students
